María Cristina Sáenz Alarcón
Graduate In Economics And Administrative Sciences, Mentioning International Trade
Quito
Summary
Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level Public Procurement Analyst position. Ready to help team achieve company goals.
Overview
29
29
years of professional experience
3
3
Languages
Work History
Public Procurement Analyst
Agencia de Aseguramiento de la Calidad del Agro- AGROCALIDAD
04.2014 - Current
- Description: FUNDAMENTALS OF PUBLIC PROCUREMENT
Evaluation Date: 2023-06-24
Code: XiF3evIeI9
Status: Approved - Responsible for the LOTAIP administrative area, Matrix of Awarded Precontractual Processes.
- Update reporting matrix of public procurement processes.
Publication of public procurement procedures. - Support with the requesting area in gathering information in the preparatory stage, analysis, monitoring and finalization.
- Support to the technical commission or support staff in the preparatory and pre-contractual stage.
- Preparation of Market Study Report of the competition area.
- Preparation of specifications for public procurement processes.
- Publication of Resolutions on initiation, award, qualification, negotiation, cancellation and declaration of desertion of public procurement processes.
- Payment requests for contracting processes.
- Monitoring and control of the different stages of the processes and communication with the requesting area.
- Prior administrative control of documents and contracting files.
- Preparation of relevant reports for the State Comptroller General's Office.
- Preparation of Terms of Reference for administrative area processes.
- Preparation of reference budget calculations for complementary contracts to original contracts by the Financial Administrative Department.
- Monitoring of payments made for each of the contracts by the Financial Administrative Department.
- Preparation of contract administrator reports, delivery-reception minutes, final conformity reports.
- Advice to contract administrators to upload information to the SOCE (Public Procurement) system.
- Replacement of personnel in charge of Central Plant assets.
- Replacement of personnel in charge of managing PAC and PAPP.
Review, quote, purchase, control and monitoring of air tickets purchased from the Travel Agency, nationwide. - Reports, minutes and other documentation to make payments for the air ticketing service.
- Other functions that the Financial Administrative Director provides.
Replacement of the Administrative Manager and fellow public procurement analysts.
Assistant Financial Administrative Director
Agencia de Aseguramiento de la Calidad del Agro- AGROCALIDAD
04.2014 - Current
- I worked temporarily in the position of Assistant to the General Administrative Financial Director, the functions performed were:
- Receive and record requirements from all administrative and technical areas of Agrocalidad.
- Receive and register requests for travel expenses from the administrative and technical areas of the institution.
- Organize the physical file of the Unit in your charge.
- Monitoring, control of the payment process of Contracting Processes by the General Administrative Financial Directorate.
- Review payment requests and memoranda inherent to public procurement processes, prior to signature by the Financial Administrative Director.
- Registration and update of ISO matrix with the respective information.
- Acquisition of air tickets for officials of the institution, prior to the respective authorization.
- Refund of air tickets and monitoring of pending tickets.
- Organizes and coordinates the agenda of his immediate boss.
- Prepare background information and necessary documentation for work meetings.
- Prepares the collection of information on important national events.
Administrative Assistant
Agencia de Aseguramiento de la Calidad del Agro- AGROCALIDAD
04.2014 - Current
- Small Amount and Electronic Catalog Processes.
- Document review
- Obtaining Pre-Invoices for DAF.
- Review of documents, pre-invoices, comparative tables of other areas.
- Comparative tables of the DAF.
- Preparation of Purchase Order.
- Control, entry and monitoring of the Small Amounts matrix for the ISO QMS
- Publication of tiny amounts to the monthly SERCOP.
- Quarterly consolidation of tiny amounts of the report for SERCOP
- Payments of fees and basic services for both the Central Plant and Tumbaco.
- Payments of CNT telephone bills.
- Prior control of documents and files.
- The others that are assigned by the immediate boss and that are required to fulfill the goals and responsibilities of the Management.
- Additionally, I supported the Warehouse to identify accounts and enter the parent company into the stock debit system.
Budget Analyst
Agencia de Aseguramiento de la Calidad del Agro- AGROCALIDAD
04.2014 - Current
- Preparation of budget certifications within the esigef system.
- Settlement of budget certifications.
- Analysis of budgetary documents.
- Make commitments to pay travel expenses, contractual processes within the esigef system.
- Prior control of documents prior to the preparation of payment commitments.
- Preparation of prior control memoranda.
- Responsible for GPR, related to the financial area.
- Budget Reforms
- Creation of budget structures
- Creation of guarantees in the e-sigef system.
- Responsible for the LOTAIP Report.
Note: during my tenure I was leading the Central Plant Budget subprocess, for the period of two months, June and July. During this period of time, I temporarily replaced the Financial Manager.
Asset Administrative Analyst
Agencia de Aseguramiento de la Calidad del Agro- AGROCALIDAD
04.2014 - Current
- Entry of goods into the Ebye system.
Preparation of Custodian Minutes
Transfer of Assets in the Ebye system
Preparation of Dismissed Personnel Minutes
Carry out claims procedures for property and vehicles.
Asset Certification for public procurement processes
Make tiny amounts. - In charge of LOTAIP information in the administrative area.
Budget Analyst
Servicio Ecuatoriano de Capacitación Profesional
05.2013 - 03.2014
- Responsible for Payments, Certifications, Advances of travel expenses, payment of travel expenses settlements.
- Responsible for the LOTAIP Transparency Report.
Responsible for the Discount Table in the role of travel advance payments.
Responsible for meeting the goals of the Financial Department. - Monitoring of travel advance payment processes, preparation of a travel expense payment database, certifications, preparation of reports, among other functions that the Financial Director provides.
Training for officials on the per diem process. - Utilized software to analyze and report on budget trends.
Secretary Financial Administrative Directorate
Instituto Nacional Autónomo de Investigaciones Agropecuarias INIAP
08.2010 - 05.2013
- Maintained daily report documents, memos and invoices.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Created and updated records and files to maintain document compliance.
- Management of folders of the Financial Administrative Directorate
- Assistance to the Financial Administrative Director
- Preparation of memoranda, letters and circulars.
- Creation of a database of incoming procedures and travel expenses.
- Monitoring of processes of the Financial Administrative Directorate, among other functions that the Financial Administrative Director provides.
- Monitoring of procedures corresponding to Esigef system users, activation, deactivation and addition of codes.
Administrative Assistant
Plan Binacional (Ministry Of Foreign Affairs)
02.2005 - 12.2008
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Scheduled office meetings and appointments.
- Management of personnel folders.
- Management of vacations, permits and insurance for staff.
- Reservation of air tickets and hotels for events.
- Assistance to the General Coordinator and other Coordinators
- Revolving Fund Administration
- Assistance in the General Directorate of Amazonian Affairs and in the General Directorate of Border Relations with Colombia
- Assistance in the General Directorate of National Sovereignty
Note: Within this position I have replaced the Secretary of the
Undersecretary of National Sovereignty, as well as the assistant to the Undersecretary of Bilateral Relations.
I have collaborated with the Pro-Tempore Secretariat of the V Space Conference of the Americas, assisting in the English language to the Representatives of the Space Agencies, such as astronaut Jean-Jacques Favier and Takemi Chiku of the Japan Aerospace Exploration Agency, JAXA.
I participated in the organization of the following events: - Support in the V Space Conference of the Americas
- Support in the Presidential Change of Command
- Space Camps Ecuador 2007
- Workshop: “Insertion of the spatial theme into the Ecuadorian Curriculum”
- I Meeting of the International Group of Experts of the V Space Conference of the Americas
- Launch of the National Telemedicine Project, Ministry of Foreign Affairs Regional Camps Ecuador 2008
- III Meeting of the Intergovernmental Committee on Science, Technology and Innovation in Health and the Pan-Amazonian Network of Science, Technology and Innovation in Health.
- International Space Legislation Seminar
- II Meeting of the International Group of Experts of the V Space Conference of the Americas
- Establishment of the Interinstitutional Committee on Space Education.
Administrator
Apartamentos Modernos
02.2002 - 02.2005
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Computerized office activities, maintained customer communications, and tracked records through delivery.
- Collected, validated, and distributed information to employees.
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
- Collection Management
- Customer service
- Check in and out of passengers
- Supervision of cleaning and custodial staff
- Daily supervision of the cleaning and maintenance of the apartments and the building
- Make reservations
- Preparation of invoices, expenses, withholdings at source and VAT.
- Reports for: reserve funds, payment of salaries, employee loans, among other functions.
- Assistance to guests with the English language.
Securities Services Assistant
Citibank N.A.
09.1999 - 12.2001
- Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
- Worked closely with management to provide effective assistance for specific aspects of business operations.
- Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures.
- Preparation of customer invoices
- Staff of accounting assistants.
- Preparation of account tables per client
- Entry and process of Bank Collateral.
- Enter and exit bonds, certificates of deposit or securities in general into the SESAM system.
- Collection Management of the different securities.
- Custodian of 7 safes, among other functions.
During the period of time since november 1998 through august 1999, I did my university internship in the Operations area; Business Representative, as administrative support in the problems of the change of millennium.
Due to staff vacations, I worked in the areas of Cash Management, Operations and in the General Management Secretariat.
Assistant
Imcoseg Cia. Ltda.
09.1998 - 11.1998
- Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
- Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel.
- Worked closely with management to provide effective assistance for specific aspects of business operations.
- Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures.
- Responsible for the Production of Insurance Policies.
- Preparation of commission reports.
- Responsible for accounting reports, among other functions
Reservation Asistant
Metropolitan Touring C.A.
11.1995 - 06.1998
- In charge of Flotel Orellana
Reservation and Distribution of rooms
Airspace reservation
Issuance and return of manual air tickets, on the Quito-Lago Agrio-Quito routes.
Flotel Orellana weekly and monthly sales report. - Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
- Worked closely with management to provide effective assistance for specific aspects of business operations.
- Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures.
- Collaborated effectively with cross-functional teams to achieve shared goals in a timely manner.
Accounting Assistant
Metropolitan Touring C.A.
11.1995 - 07.1997
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Maintained accurate and complete documentation to facilitate accounting and filing functions.
- Checked general ledger entries to increase accuracy, prevent significant errors and identify adjustments.
- Accounting Crossover of Accounts
- Formats for tourism accounts
- Control of accounts receivable and billing
- Monthly report of Debit and Credit Notes
Education
High School Diploma -
Spellman Girls School
Ecuador 05.2001 -
High School Diploma -
Cibola High School
United States 05.2001 -
Bachelor's Degree in Economics And Administrative - Economics And Administrative
Universidad De Las Américas
Ecuador 05.2001 -
Basic Customer Service Course - Customer Service
Desempre S.A.
Ecuador 05.2001 - 05.1999
Introducing Citibank Quality - Quality
Citibank N.A.
Ecuador 02.2000
Foreign Trade Course - Trade
Camara De Comercio De Quito
Ecuador THE EXECUTIVE SECRETARY AS SENIOR MANAGEMENT ASSIS -
Carrera Torres Asociados
Ecuador 09.2010
Public Management Course At The Central University - Management
Universidad Central Del Ecuador -CTT
Ecuador04.2013
Archive And Documentation Techniques Course - Documentation
Servicio Ecuatoriano De Capacitación Profesional
Ecuador 08.2013
Public Procurement Course - Procurement
Camara De Comercio De Quito
Ecuador 02.2014
Documentation Workshop in Public Administration - Documentation
Agrocalidad
Ecuador 07.2014
Dynamic-Integral Course On Certification in Public - Procurement
Reyes Business Group, Ecuador
Ecuador 09.2014
TRAINING DAY MRL Y SECAP - Travel Expenses
Servicio Ecuatoriano De Capacitación Profesional
Ecuador 06.2013
High Performance Team Development Workshop - Coaching
BERNABEUCORP
Ecuador 03.2016
Public Management Control Course - Management Control
Contraloria General Del Estado
Ecuador 03.2017
Leadership Workshop - Leadership
Agrocalidad
Ecuador 04.2017
FUNDAMENTALS OF INFORMATION SECURITY VIRTUAL MODAL - Security
NICSP CONSULTORES
Ecuador 02.2014
Skills
- MS Excel
- Documentation And Reporting
- Report Preparation
- Team Collaboration and Leadership
- Analytical Thinking
- Information Gathering
- System Analysis
Recommendations
- Ing. Karem Giler, Responsable Administrativa, Agencia de Regulación y Control Fito y Zoosanitario, 09 9270 0390
- Ing. Mishell Proaño, Tesorera, Bopp del Ecuador, 247-8610 extensión:112
- Ing. Renato Parreño, Gerente General, IMCOSEG CIA. LTDA., 099447266
Personal Information
- Identification Number: 171316173-3
- Date of Birth: 12/26/75
- Nationality: ecuatoriana
- Marital Status: Divorciada
Timeline
Public Procurement Analyst
Agencia de Aseguramiento de la Calidad del Agro- AGROCALIDAD
04.2014 - Current
Assistant Financial Administrative Director
Agencia de Aseguramiento de la Calidad del Agro- AGROCALIDAD
04.2014 - Current
Administrative Assistant
Agencia de Aseguramiento de la Calidad del Agro- AGROCALIDAD
04.2014 - Current
Budget Analyst
Agencia de Aseguramiento de la Calidad del Agro- AGROCALIDAD
04.2014 - Current
Asset Administrative Analyst
Agencia de Aseguramiento de la Calidad del Agro- AGROCALIDAD
04.2014 - Current
Budget Analyst
Servicio Ecuatoriano de Capacitación Profesional
05.2013 - 03.2014
Secretary Financial Administrative Directorate
Instituto Nacional Autónomo de Investigaciones Agropecuarias INIAP
08.2010 - 05.2013
Administrative Assistant
Plan Binacional (Ministry Of Foreign Affairs)
02.2005 - 12.2008
Administrator
Apartamentos Modernos
02.2002 - 02.2005
High School Diploma -
Spellman Girls School
05.2001 -
High School Diploma -
Cibola High School
05.2001 -
Bachelor's Degree in Economics And Administrative - Economics And Administrative
Universidad De Las Américas
05.2001 -
Basic Customer Service Course - Customer Service
Desempre S.A.
05.2001 - 05.1999
Securities Services Assistant
Citibank N.A.
09.1999 - 12.2001
Assistant
Imcoseg Cia. Ltda.
09.1998 - 11.1998
Reservation Asistant
Metropolitan Touring C.A.
11.1995 - 06.1998
Accounting Assistant
Metropolitan Touring C.A.
11.1995 - 07.1997
Introducing Citibank Quality - Quality
Citibank N.A.
Foreign Trade Course - Trade
Camara De Comercio De Quito
THE EXECUTIVE SECRETARY AS SENIOR MANAGEMENT ASSIS -
Carrera Torres Asociados
Public Management Course At The Central University - Management
Universidad Central Del Ecuador -CTT
Archive And Documentation Techniques Course - Documentation
Servicio Ecuatoriano De Capacitación Profesional
Public Procurement Course - Procurement
Camara De Comercio De Quito
Documentation Workshop in Public Administration - Documentation
Agrocalidad
Dynamic-Integral Course On Certification in Public - Procurement
Reyes Business Group, Ecuador
TRAINING DAY MRL Y SECAP - Travel Expenses
Servicio Ecuatoriano De Capacitación Profesional
High Performance Team Development Workshop - Coaching
BERNABEUCORP
Public Management Control Course - Management Control
Contraloria General Del Estado
Leadership Workshop - Leadership
Agrocalidad
FUNDAMENTALS OF INFORMATION SECURITY VIRTUAL MODAL - Security
NICSP CONSULTORES
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