NOMVUYO MBEBE
Senior Supplier Administrator
Grahamstown, Eastern Cape
Summary
Seasoned professional committed to improving operational efficiency and implementing strategic solutions. With a BCom Honours in Supply Chain Management and a BSc Honours in Chemistry, I bring a variety of experience to the table. Beyond my professional expertise, I am driven by a genuine desire to assist others. I believe that teamwork and continual development are essential for success in the fast-paced supply chain world. Let us connect and look for ways to work together to make a world a healthier, safer and cleaner place.
Overview
15
15
years of professional experience
Work History
Senior Supplier Administrator
Rhodes University
1 2021 - Current
- Responsible for managing the procurement process from supplier registration, vetting and evaluation of prospective suppliers, managing the Rhodes University (RU) supplier database, conducting due diligence on information and documentation received from suppliers, to ensuring efficient administration, timeous & accurate conversion of purchase requisitions into purchase orders
- Identification and correction of discrepancies/errors; proficient reconciliation of data; strict compliance with University policies and procedures
- Develop, maintain and review BBBEE database for the advancement of historically disadvantaged suppliers and promotions of local suppliers and for the annual BEE verification process
- Ensuring that purchases are dealt with correctly for asset and insurance purposes
- Acting as liaison with service providers and ensuring that suppliers meet the mandatory and service delivery requirements according to the Procurement policy and service level agreements; Identifying areas where the supplier representation is inadequate and requires further capacity
- Take a proactive approach to seek new suppliers in categories where there is an inefficient number of suppliers; Clarify needs, specifications and expectations from end-users for compilation RFQ, RFPs and to document them in SLA's
- Responsible for creating and maintaining commodity and service categories on the supplier database
- Ensure that supplier performance of contracted suppliers is graded on the Service Level Agreement (SLA) on a quarterly basis and that action is taken against poor performing suppliers
- Create and update a contract register for all PURCO contracts utilized by RU and publish the list on the website
- Collecting, analysing and reporting statistics for the Unit
- Compiling training manuals for use by staff, managers and suppliers
- Conducting and managing the facilitation of RU policies & procedures awareness sessions within the University
- Responsible for managing purchase order administrators and ensuring that requisitions for goods and services are processed in an effective and efficient manner that is compliant with RU policies and procedures and procurement best practices in general
- Monitoring and coordinating the activities and services of the Unit in terms of staff and resources, focused on Supplier database administration and conversion of purchase requisitions into purchase orders and contract management
- Ensuring that appropriate targets/goals are set for staff to support the work of the section
- Ensuring that appropriate structures and processes are in place for staff and are aligned to the overall goals/targets for the section to provide the necessary service for the section
- Responsible for management of the resources of the section, staff, budgets, facilities, equipment etc
- Assisting with the selection, induction and training of staff
- Ensure that staff complete the work that has been assigned to them and that the quality of the work completed by staff meets the standards required
- Addressing performance problems with staff and documenting these discussions
- Detect problems with service provision and make recommendations to the Procurement Manager regarding how service delivery can be improved
- Providing functional support and end-user support to internal customers
Buyer and Stock Controller
Rhodes University
04.2015 - 12.2020
- Overall management and control of the Chemical Stores
- Ensuring uninterrupted Departmental activities by always keeping adequate inventory levels
- Liaising with Departmental staff, students, and external customers with regards to their needs and product specifications
- Customer satisfaction through meeting their needs and effective communication
- Ensure compliance with requirements for the storage, distribution, and disposal of hazardous and controlled substances
- Processing of inter-departmental orders (IDOs) and ensuring that correct GL accounts are charged
- Participating in and/ or leading stocktake and investigating variances
- Capture invoices and generate GRNs on the PROTEA System to ensure that suppliers get paid correctly and on time
- Timeous planning and sourcing of chemicals, laboratory consumables and equipment according to confirmed requests and anticipated needs
- Capturing and processing purchase orders on the PROTEA Ordering System according to the University procurement policies and procedures
- Maintain effective filling system for order documents such as requisitions, purchase orders, delivery notes and GRNs
- Suggesting and implementing methods aimed at reducing cost and improving efficiency
- Sending various reports to relevant stakeholders and ensuring continuous flow of information between the stores, the internal customers, the management, the suppliers, and all relevant stakeholders
- Supervision of Stores personnel.
Laboratory Buyer and Supervisor
Nelilux Laboratories (Pty) Ltd
01.2013 - 11.2014
- Procurement of laboratory chemicals, capital equipment and consumables
- Receiving of laboratory consumables and capital equipment upon delivery
- Recording of stock received and generating GRN's
- Monitoring the use of laboratory stock and initiate timely ordering of goods
- Ensuring proper storage of chemicals according to compatibility
- Recording issuing of stock
- Ensuring proper disposal of laboratory waste
- Liaising with suppliers on RFQs and following-up on orders
- Overall supervision of laboratory personnel
- Planning, organising, and controlling of laboratory activities
- Liaising with laboratory customers for clarification of analyses requests
- Preparation and analysis of water samples using; AAS, UV-VIS, pH meter, Colourimeter and wet chemistry analysis methods
- Conducting internal training for laboratory analysts and ensure that their training records are updated
- Assisting management with assessment and review of non-conforming tests and complaints
- Writing up SOPs.
Junior Lecturer (Analytical Chemistry)
Walter Sisulu University
03.2012 - 08.2012
- Lecturing analytical chemistry to level 1 & 2 students of the extended program
- Monitoring and assessing analytical chemistry practical experiments
- Setting and marking tests as well as examinations
- Participating in the product specification for laboratory items to be procured.
High School Teacher
Zingisa Comprehensive High School
01.2009 - 01.2011
- Teaching mathematics and physical science grade 10 to 12
- Setting and marking tests as well as examinations.
Education
BCom Honours in Supply Chain Management, NQF 8 -
MANCOSA
Advanced Programme in Sourcing and Supply Chain Management (Cum Laude), NQF 7 - undefined
UNISA
Programme in Purchasing and Supply Management., NQF 6 - undefined
UNISA
BSc Honours in Chemistry, NQF 8 - undefined
Walter Sisulu University
BSc in Chemistry, NQF 7 - undefined
Walter Sisulu University
Grade 12 - undefined
Khanyisa High School
Skills
Microsoft Office (Word, Excel, PowerPoint, etc)
ERP Oracle-cloud Finance management system
Principles of Broad-Based Black Economic Empowerment
Procurement Procedures and Best Practices
Supplier Evaluation
Supplier Relationship Management
Demand management
Sourcing and Order Processing
Inventory Management
Report writing
Vendor Management and co ordination
Project Management
Strategy and Industry analysis
Implementing innovative procurements practices
Ensuring compliance of projects with company's rules and policies
Work well independently while playing my role in a team
Always striving for long-term logical solutions
Work accurately in a fast-paced environment
Analytical and forward-thinking
Communicate effectively in a diverse workplace
Preserving good customer and supplier relationships
Strong service ethic with a track record of continuous improvement
Excellent organizational skills including the ability to plan day-to-day work, prioritize, delegate, and meet deadlines
Continuously improve and streamline processes
Training
- Enterprises University of Pretoria, Detection and Prevention of Procurement Fraud & Corruption, 2022
- Enterprises University of Pretoria, Hands-On Supply Chain Management Course, 2019
- Rhodes Business School, Communication Intelligence Course, 2018
- Nelson Mandela University, Supervisory and Management Skills Course, 2018
Timeline
Buyer and Stock Controller
Rhodes University
04.2015 - 12.2020
Laboratory Buyer and Supervisor
Nelilux Laboratories (Pty) Ltd
01.2013 - 11.2014
Junior Lecturer (Analytical Chemistry)
Walter Sisulu University
03.2012 - 08.2012
High School Teacher
Zingisa Comprehensive High School
01.2009 - 01.2011
Senior Supplier Administrator
Rhodes University
1 2021 - Current
BCom Honours in Supply Chain Management, NQF 8 -
MANCOSA
Advanced Programme in Sourcing and Supply Chain Management (Cum Laude), NQF 7 - undefined
UNISA
Programme in Purchasing and Supply Management., NQF 6 - undefined
UNISA
BSc Honours in Chemistry, NQF 8 - undefined
Walter Sisulu University
BSc in Chemistry, NQF 7 - undefined
Walter Sisulu University
Grade 12 - undefined
Khanyisa High School
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