ASAVELA GIFT XHALA

• Filed paperwork, sorted, and delivered mail and maintained office organization.
• Answered phone and performed clerical duties to assist human resources department.
• Managed confidential employee files, maintaining accurate records for performance evaluations, salary adjustments, and promotions.
• Created and updated tracking spreadsheets using MS Excel.
• Developed strong written and verbal communication skills.

HUMAN RESOURCE MANAGEMENT DUTIES

ADMINISTER RECRUITMENT & SELECTION PROCESS

• Receiving of applications
• Assist in compiling the master list.
• Assist in Secretariat to short listing & Interviews.
• Assist in making logistic arrangements such as ensuring the availability of the attendance register, oath of secrecy, master list, appointment letters for panel members and invitation to a labour representative.

PROVIDE PERSONNEL ADMINISTRATION – LEAVE MANAGEMENT

• Ensure that the attendance register is updated & signed.
• Ensure that leaves are signed, approved by signatories & dates correspond with attachments.
• Attach Persal printouts with leaves.
• Capture leaves on Persal.
• Compile monthly leave reconciliation with a copy of the monthly attendance register & Persal printouts.

HOUSING ALLOWANCES

• Receiving of applications
• Validate the content of applications and accompany documents
• Capturing of housing allowances
• Checking of captured Applications

PENSION

• Admission to pension fund
• Withdrawal of pension benefits
• Danger Allowances
• Compiling and checking of leave gratuities and pension for the district

IMPLETATION & CAPTURING ON PERSAL AND HRMS

• Appointments, leaves, stop order, verification of qualifications, quarterly PMDS reviews, housing allowance, performance bonuses & confirmation of probations.
• Capturing of personnel, leave, remuneration & skills development files.
• Assist employees in capturing their leaves in HRMS.
• Assist in compiling leave report for each service office of Walter Sisulu area.
• Assist employees in scanning their leave attachments on FILE DIRECT so they can appear on HRMS

HUMAN RESOURCE REGISTRY

• Safe keeping of human resource records & archived documents.
• Transferring of records to archives.
• Handling of incoming & outgoing correspondences.
• Opening & closing of files according to record classification system.
• Filling all documents according to the approved departmental filling index.
• Provision of control files movement.
• Protection of registry against unauthorised access.
• Reporting of filling system short coming.
• Faxing documents.
• Sorting of circulars for distribution within the district

ASSET MANAGEMENT

• Capture assets on asset register
• Ensure that users complete asset acceptance form
• Render logistical support: Place orders for goods and services
• Ensure that all assets are barcoded and movements are recorded
• Check and issue furniture, equipment and accessories to component and individuals.

JOB FUNCTIONS:

Salary administration and other General Administration Work

• Appointment of Employees on Persal and Office Administration Work.
• Keeping of Data Base.
• Keeping Monthly Report for the Office work.
• Dealing with Clients coming in the office for their Queries.
• Capturing of appointment using prescribed policies taking in to consideration of time frames.
• Administer all service benefits, long service awards, Housing Allowances and general salary adjustments and remunerated work inside the Public service.
• Correct capturing of Personal particulars on Persal.
• Deal with distribution of letters, making copies and faxes.
• Issuing of circular pertaining to general salary increases of staff.
• Responsible for transfers, relocations, Probations and promotions.
• Loading of pay progression on persal system.
• Filing of Documents.
• Writing of appointment letters to employees.

SERVICE BENEFITS

• New application for housing allowance in case of Rent
• New application for housing allowance (Homeowners - Paid Off)
• New application for housing allowance (Homeowners - Repaying a Bond)
• Requesting documents for Documents for State Guarantee if there are uncompleted documents
• Reapplication in the case of an expired State Guarantee
• Assisting employees on application for medical aid

Leave Administration and Pilir cases

• Capturing of all leave applications on persal system using leave policy.
• Deal with all aspects of Leave more especially those applicants that have to be dealt with in terms of pilir.
• Screening applications for temporary incapacity leave (long or short term);
• Refer Pilir cases to the Health risk Manager with prescribed time frames (Soma)
• Provide advice and guidance to employees on the process, and in the completion of application forms.
• Keep register of pilir cases and update regularly
• Provide input towards the monthly pilir report;
• Arrange for the payment of leave gratuities of employees exiting in the service as a result of resignation and Ill health Retirements
• Dealing with enquires pertaining to temporary incapacity leave.
• Drafting of Submissions
• Capturing of Maternity leave of an educator on the system
• Capture Special leave of educator
• Capturing of Unpaid leave when the educator does not have leave credits available

Rendering of exit management service

• Instating of end date on persal as a result of retirement or resignation to avoid overpayment.
• Quotations’ for resignations/ all types of retirements
• Drafting of all pension related correspondence
• Planning and provision of personnel compulsory retirements
• Dealing with all cases pertaining to Dismissal

• Greeted customers entering store and responded promptly to customer needs.
• Welcomed customers and helped determine their needs.
• Worked flexible schedule and extra shifts to meet business needs.
• Operated cash register for cash, check, and credit card transactions with excellent accuracy levels.
• Maintained a balanced cash drawer, ensuring accurate accounting at the end of each shift.
• Built relationships with customers to encourage repeat business.